For those who are dealing with some projects management, you must know about the gantt chart template. It is important for you because it will help you to manage the schedule easily. The basic idea of a Gantt chart is to show you if there any overlapping projects. It also will help you to see the projects and how far it has been going. The Gantt chart also will help you manage each project without disturbing each other. The function of this chart is mostly to help the project managers estimate and arrange the process quickly. Before you create a Gantt chart for your projects, let’s learn about the important component of it below:
Essential Components of Gantt Chart
Gantt chart template must contain some essential elements to make it can be used effectively. Here are some of those components:
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The activities
Activities are the first thing you need to concern in a Gantt chart. The chart will be successful if the activities are shown clearly. If you forget to write one of them, it would make problems for the whole chart. If you skip activities it will mess up the time estimates and the project can’t be done as the estimated time.
You need to make sure that you are mention all the activities inside it properly. if you are doing a big project, you can separate it by the division. So each division can work dependable and the work will be faster to be completed.
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Estimation Time
Besides the list of activities, the time estimates also play an important role in your Gantt chart. Since this chart is a schedule chart, you need to ensure whole off activities and time estimate are in the right places. So the project will run well.
If you are dealing with small projects, you start to estimate the time by writing it. But if you are having big projects which involves a lot of division, you can make the detailed Gantt chart. That because the bigger project will need a more realistic approach. There are three kinds of time estimate; the optimal, normal, and pessimistic time estimate.
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The Color Coding
If you think your Gantt chart is to complex, you better to separate the activities by using some color codes. It is great to solve and separated the activities for each division. So they can focus only on a project or team.
You need to be careful when you want to add color codes into your Gantt chart. The color codes vary, depends on your need and desire. But make sure you are only using a color tone for similar projects, then use a contrast color for the different team. It will make both the readers and team understand the chart easily.
All those three component above are a very important part of the Gantt Chart Template. So please ensure you are not missing to write one of them when you arrange your project’s schedule into that chart.
